Respected sir,
Namaskar. Kindly entertain following items on Agenda for next Four monthly meeting at C.O. Ahmedabad.
The mechanism for mutual dialogues through formal meetings was fractured in Circle for one or other reasons. Now staff side expects all round rejuvenation and better staff welfare and exchange of ideas & feelings of both sides by healthier mutual discussion.
-: AGENDA :-
Item No.1
Circulation of Directorate instructions dated 19-8-15 and 15-3-16 by units in vernacular language up to branch offices and assuring its implementation and fixing of responsibilities for wilful infringement (regarding practice of splitting of one higher denomination account into multiple lower denomination accounts in Post offices)
- above instructions are infringed in mass scale and there increases expenditure to govt besides wastage of time, men power and whole system. Immediate action is required to find out viable and pragmatic ways & means to achieve targets with reasonable & cogent considerations.
REQUEST FOR IMPLEMENTATION OF 89TH RJCM DECISION ON PHYSICAL SHIFTING OF OFFICISLS ON COMPLETION OF TENURE AND IMMEDIATE TERMINATION OF ALL DEPUTATIONS IN GUJARAT CIRCLE
There is a little implementation of decision of 89th RJCM. This is very crucial item. Dnl heads font put unjustifiable cases in committees for rotational transfers and adopt short cut of ordering deputations on personal considerations and many other undescribable grounds. We hop this item will be attended on top priority otherwise "selective cases of deputations" will now be regularised. One and same incumbents will stick to Dnl offices.
Item No.3
REQUEAT FOR COMMUNICATION WITH UNIONS BY EMAILS .
It was previously also decideded but that all communication including notice for various meetings, circulars, acknowledgement etc each letters would be issued by email. It is requested to guide concerned staff.
ITEM NO.4
DECLARATION OF RESULT OF LAST EXAMINATION OF PO&RMS ACCOUNTANT
Before examination for this year's are held, it is required that result of last examination are declared.
ITEM NO.5
REQUEST FOR SPECIAL DRIVE ON KNOWING ABOUT PO BUILDING WHICH ARE IN WORST CONDITION.
Staff side periodically takes items regarding worst and unworkable conditions of various PO buildings and quarters. We had taken up regarding various PO buildings and quarters of Bardoli and Valsad dn. Regarding Shihor PO building at Bhavnagar items run on papers and staff works under dangerous condition. Recently we visited Bhavnagar Chitra PO, Anandnagar PO and kumbharwada PO which are in quite dangerous condition. Bhuj Sorting office till functions under plastic roof after earth quake. It is requested to take up a special drive on identifying and listing of such PO buildings and quarters and take remedial action as may be necessary.
ITEM NO.6
PROVISION OF CC TV CAMERAS WITH FOOTAGE RECORDING FACILITY AT ALL BIG SOs, MDGs AND HOs IN GUJARAT CIRCLE
IN PRESENT ERA OF INSECURITY AND UNCERTAIN SAFETY, IT IS NEEDLESS TO DESCRIBE JUSTIFICATION AND NEED OF PROVISION OF CCTV CAMERAS AND RECORDING OF FOOTAGE COVERING COUNTERS, TREASURY AND ENTRY/EXIT POINTS. STAFF SIDE URGES ACTION ON
ITEM NO.7.
REPAIR OF DG SET OF BARDOLI HO
This is a very long pending issue taken up at all levels. DG set requires repairs or replacement from other office where it is hardly being required to use.
ITEM NO.8
SUPPLY OF FAKE CURRENCY NOTES DETECTING MACHINES TO ALL POS IN GUJARAT CIRCLE
Fake Currency notes detection machines are required to be supplied to all POs. More over it may be ensured whether FCN detection machines already provided are compatible to detect fake notes of new currency @500 & 2000.
ITEM NO.9
PROVISION OF CLEAN/COOL DRINKING WATER AT ALL POS IN GUJARAT CIRCLE
Staff side knows that in some divisions heads of units approve purchase of ice at big offices but it is requested to take a common decision that clean and cool water jugs (of 30-40 ltrs) may be purchased by all such POs where there is no RO or Aqua guard machines and water cooling devices are not provided. At Surat HO arrangement of clean and cool water may be reviewed.
ITEM NO.10
REPAIRS OF LIFTS AT JUNAGADH HPO BUILDING
Lifts are not working since years. It may be got repaired as soon as possible.
ITEM NO.11
DRAWAL OF HRA TO OFFICIALS WHO ARE ATTACHED AS INCHARGE OF OFFICE , WITH POST ATTACHED QUARTERS, IN STOPGAP ARRANGEMENTS AND TO RUN OFFICES TILL REGULAR ARRANGEMENTS ARE MADE.
There are several cases wherein officials are given to work as officiating PM/SPM in critical situations where no senior willing officials are available. Such officials are not occupying post attached quarters and they suffer loss of HRA. In Such cases, head of Circle maygrant approval for drawal of HRA.
ITEM NO.12
DECLARATION OF NEW YEAR DAY AS CLOSED HOLIDAY
Staff side is obliged by decision of declaration of Makar Sankranti as CH. It is requested to take up a special case with any higher ups to see possibility of declaration of new year day, falling next to Diwali as CH
ITEM NO.13
REVIEW OF CONCEPT OF NIGHT POST OFFICE AT AHMEDABAD
It is requested to see that there is no considerable use of NPO by customers. We can justify it only by diverting business of routine counter hours in NPO as we do in other cases of fake figures. It is also requested to consider heavy shortage in PA cadre. Staff side urges to drop this concept unless it has been widely useful.
ITEM NO.14
REQUEST FOR NOT CALLING STAFF AT R.O./C.O. ONLY FOR PUSHING TARGETS
It came to our notice that staff of HQ region have been regularly called at C.O. Ahmedabad and more than persuasion, they were rudely humiliated and threatened. Our senior staff were talking with sadness and tears in eye regarding embarrassment they experienced. In RO Rajkot GDS employees were frequently called upon and threatened/ humiliated.
Any persuasions can be made at Sub dn/Divisional level. We are running with acute shortage of staff. It is difficult to manage offices even for routine works. Such journey and meetings at RO/CO creates avoidable hardships. GDS are not being paid for such meetings. It is requested to stop such idea now onwards.
ITEM NO. 15
REQUEST FOR LISTING OUT OFFICES WITHOUT TOILET FECILITIES AND REMEDIAL ACTION
Till we hear about POs without lavatory. When we went to Surat heard about POs without lavatiry like Kathodara, Dummas, Pandesara, Rambagar(drainage problems). In Junagadh dn Diu, Vadal, Junagadh Joshipara etc. May be more POs without toilet. It is requested to take remedial action.
ITEM NO.16
HOLDING OF PERIODICAL FORMAL MEETINGS WITH STAFF SIDE AS PER RULES
All types of meetings in Gujarat circle, except in Vadodara region, are not being held regularly. This kind of approach breaks a constructive platform of healthy discussion and creates avoidable misunderstandings. It is requested to ask all concerned for ensuring that formal meeting are held at regular intervals.
ITEM NO.17
AVOIDING MEETINGS AND MELAS ON SUNDAYS AND HOLUDAYS
Despite Directorate instructions, as a routine, Sundays and holidays are used for staff trainings and melas. It is requested to put curb on it.
As the meeting has been called after very long gap, number of items are more than prescribed but staff side urges to entertain all items broad heartedly.
With regards
Yours sincerely
Rashmin Purohit
CS AIPE Union group C
Only 3 items are officially allowed but we are taking more items on plea that administration is not scheduling meetings at prescribed gaps.
This meeting is attended by CPMG, all PMGs, all DPSs, Director PTC, DA (P) etc all senior officers from administration side. (Above rank of APMGs/ADs)
All Circle Secretaries of NFPE unions will attend from staff side. They are:
Rashmin Purohit CS NFPE group C
J U Mahida CS NFPE P4
M P John CS NFPE R3
M P Barot CS NFPE R4
A N Kadia CS NFPE Admin
B K Valand CS NFPE SBCO
Paunikar CS NFPE Postal Accounts
We are also giving list of points for informal discussions with administration in this four monthly meeting being held at c.o. Ahmedabad on 18-4-17.
We may discuss following points orally in meeting:
1. Consideration of relief of all long pending rule 38 transfer cases and special consideration of cases of serving husband wife.
2. Provision of Air coolers in big POs by hiring or purchase
3. Reviewing delay in installation/supply of hardware. After receipt, Divisions are taking too much time in supply of various items to POs. For example passbook printers at Ahmedabad city dn.
4. Lethargy in convening monthly meetings at Ahmedabad city dn. Since last 6 months, meeting is not held.
5. Staff is exploited by opening accounts from own money. Purchase gold bonds from own money. Whether officers or their staff are expending money similarly?
6. For Union subscription, cheques are issued at few HOs in the name of "Secretary.. So & so Union. But no banks are opening accounts in the name of Secretary or union. So it is useless to issue cheques as above. DDO should pay on roll or issue smo.
7. Many Dnl heads are putting undue pressure on staff, using harsh & humiliating language with staff, each time threatening for transfer or action etc. Porbandar, Bk..etc are example. We demand advise to them to be controlled and considerate.
8. Cadre restructuring issues: we will have separate meeting on this.
There should be no transfer out of division.
9. Some SPs like Mahesana are inviting transfer applications of out of station. Post tenurs of Gr. C employees are to be taken in account for rotation, not station tenure. Some DHs are inviting applications but not providing list of officials completing tenure, so staff never knows where the vacancy will be available. We will demand review of this and issue of instructions to divisions.
10. Misuse of administrative powers and revengeful approach by some of the officers.
For example: for loss of NSC before sale, recovery @ 1lac of Postmaster
Leaving similarly situated employees with minor action and imposing punishment of lacs of rupees on others ..like Tithal Fraud case...transfers of subsidiary offenders after years of fraud @like cases of GPO, Tad BO(Delvada) etc
11. Approval of AMAs and approval of Multi Special Hospitals. Cases of Sterling Hospital Rajkot etc may be reassessed.
12. Returning manpower of Postal operative strength from CO/ROs to their units considering huge shortage and seperate recruitments in Admn wings.
13. Ensuring issue of fresh Identity cards to all.
14. Seeing tricks & tactics of Dnl Heads in ordering deputations. CO issued orders in view of 89th RJCM decision but DHs are using "attachment" in place of "deputation" For example in Patan Dn. Till in Bardoli deputations are continued. Even GDS are attached in DO and other POs for doing work which cannot be entrusted to them. Somewhere, deputations have become "IBD" i.e. Individual Business Development. There must be total control of CO & RO on this.
15. HRA case of Nandej. It was many times taken up but for no reasons there is delay. HRA at the rate of Ahmedabad city has to be approved for Nandej.
16. Drive on collection of information of offices in Gujarat circle where there is no battery back up available.
17. List of unserviceable DG sets/ Generators at various offices.
18. Circulation of easy rulings on CGHS , empanelled hospitals and allied matters as earlier decided.
19. Administration observes prescribed tenure..say post tenure of all Group C employees. There are other cadres and rules of rotation for them too. Why that's not applied to them?
20. Gardening in all deptl buildings.
21. Taking staff side in confidence about merger of PSDs.
22. Avoiding further load on PSD Ahmedabad building and finding another space for RO HQ region. Or shifting Speed post centre to Asarwa Godowns to create space for RO in PSD Ahmedabad building. We demand discussion on this too.
23. Problems of NSH Surat.
24. Setting feasible and logical targets. Targets cannot be beyond growth of economy.. beyond growth in other fields as per statistical data of last years..for example.. If we increase about 10% in Speed post, parcel, deposits etc...how can we increase accounts by 30%? There are scientific calculation methods and many other things for setting viable targets.
25. Using minimum possible manpower in arrangements on visits of officers. There usually a big team of ASP/SDI/PRI/MO/GDS/MTS sets, functions and runs at Circuit houses, other places and so on visits of officers. The officers also dislike such unnecessary queues and gatherings. It requires written instructions to all to avoid that type of colonial culture.
