DRAFT REPRESENTATION FOR UPGRADATION OF BENCHMARK

Draft representation to be addressed to the reviewing authority of ACRs (DPS) FOR PREVIOUS YEAR
From:


Submitted through proper channel
To,
The Director of Postal Services
…………. region,

Subject:
Representation against remarks as ‘AVERAGE’ in confidential reports for the year_______. And up gradation of Benchmark.

Reference:

Respected Sir/Madam,
It is urged to refer memo under reference. I say and submit that the remark as ‘average’ has been passed behind back, without application of mind and written up mechanically without any base. If at all there is some ground and material on basis of which the remark has been formed, it was required to be communicated to me to enable me to make appropriate representation against such ground or material. At this juncture, inviting my representation, without disclosure of facts and circumstances which may be in support of ACR, amounts to denial of reasonable opportunity. Under such circumstances, it is ab-initio anfractuous. To the best of my knowledge there is no cause or specific ground for passing such remarks and the concerned officer was also not aware that such remark becomes a hurdle in way of grant of MACP otherwise he would not pass such remarks. Nothing in my past career has happened which may justify any remark like ‘average’.

It is to request that such remarks would become a cause for my non selection in the respective MACP which is based on benchmark prescribed in the ACR. Assessment made by reporting authority has not communicated to me by the ACR writing authority. If ACR writing authority would have communicated immediately after writing, reason for which assessment was arrived at. I could have explained the reasons at that time.

ACR writing authority has deprived reasonable opportunity and natural justice in my case. It is requested to consider my representation FOR UPGRADATION OF BENCHMARK and pass appropriate orders to revise the orders passed in ACR for the year______ and impart justice.

With earnest regards,

Yours faithfully

Draft representation to be addressed to the reviewing authority of ACRs (DPS) FOR THE CURRENT YEAR
From:


Submitted through proper channel
To,
The Director of Postal Services
…………. region,

Subject:
Representation against remarks as ‘AVERAGE’ in confidential reports for the year 2009-10 and up gradation of benchmark
Reference:

Respected Sir/Madam,
It is urged to refer memo under reference. I say and submit that the remark as ‘average’ has been passed behind back, without application of mind and written up mechanically without any base. It was written in March 2010 but communicated in the month of December 2010 when only three months has remained for the year. No ground and material on basis of which the remark has been formed, has been communicated to me to enable me to make appropriate representation against such ground or material. At this juncture, inviting my representation, without disclosure of facts and circumstances which may be in support of ACR, amounts to denial of reasonable opportunity. Under such circumstances, it is ab-initio anfractuous. To the best of my knowledge there is no cause or specific ground for passing such remarks. I have performed all duties allotted to me outstandingly by extra attendance, running double work in shortage of staff and there is no pending work so far my job is concerned. I have worked more then which can be expected from an individual.

It is requested to consider that such remarks would become a cause for my non selection in the respective MACP which is based on benchmark prescribed in the ACR. Grounds and specific material behind assessment made by reporting authority has not communicated to me by the ACR writing authority.

ACR writing authority has deprived reasonable opportunity and natural justice in my case. It is requested to consider my representation FOR UPGRADATION OF BENCH MARK and pass appropriate orders to revise the orders passed in ACR for the year 2009-10 and impart justice.

With earnest regards,
Yours faithfully


JUST FOR INFORMATION:

COPY OF JUSTFUL ORDERS PASSED BY HON.DPS AHMEDABAD IN SEVERAL CASES.

DEPARTMENT OF POSTS : INDIA
Office of the Chief Postmaster General, Gujarat Circle, Ahmedabad-380 001

Memo No.STA 44-63/REP/2010 dated at Ahmedabad the 19.08.2010

This is a representation dated 10.07.2010 of Shri_____________PA ______PO Ahmedabad for up gradation of final grading given in ACRs for the years from 2004-05 to 2007-08. The representation has been preferred under the provisions of Postal Directorate Memo. No. 21011/1/2010-Estt.-A dated 13.04.2010.

Shri._______________was graded as “Average” worker in the ACRs during the period/year 2004.05 to 2007.08.

I have gone through the representation of Shri._______________, relevant record and the remarks of the Reporting Officer against various items in the ACRs and found that there is need to intervene in the matter especially the benchmark for the promotion has been changed and benchmark was not known to the official. I therefore, order that his ACRs for the period/year from 2004.05 to 2007.08 is upgraded to “Good” benchmark.

This may please be incorporated in corresponding ACRs of Shri.___________ for the years from 2004.05 to 2007.08










Sd/-
(Raju Ganguli)
Director of Postal Services
Ahmedabad 380 001