Wednesday, April 2, 2014

A call from heart....

Dear Comrades,
You may see a memorandum given to PMG Rajkot in a bimonthly meeting held on 31st March 2014. We insisted upon permission to all Divisional Secretaries to remain present and provide accurate feedback in the meeting on the spot. It proved to be a very meaningful and fruitful meeting.

I request and call upon all Divisional Secretaries and Circle union office bearers of Vadodara region as well as HQ region to send list of problems and pending issues of their divisions including personal cases. We can study and prepare memorandum and arrange meetings with respective PMG/DPS.

If you remain silent and deal with issues orally, then members will be loosers.

In this month, we need to enroll maximum possible new members. Pl let all staff know about websites of our Federation, CHQ and Circle. Pl show them all publications of our union to know our great and dedicated leaders at all levels. Pl issue circulars in Gujarati language regarding various issues in brief studying our magazines.

Dear Comrades, generation is changed. We can't stand where we are. We need to go ahead and climb new goals in favour of our employees. Please please spare time and take care of the points discussed here.


Brotherly yours ever,

Rashmin Purohit




No. RO/RJ/2014                                                                                               31.03.2014


PO Building of Shihor is in worst condition and there is seriez of correspondence by the administration as well as union on the issue. The building is in such a dangerous condition that the life of our employees working there are under threat. More over wiring and broken roof is always hanging as death call on the heads of employees. Officers of Civil wing has also visited this office and considered it as the most dangerous condition. Instead of making correspondence between authorities and going in to lengthy procedures, immediate remedial action is required to be taken in the matter considering seriousness of the matter.

Similarly building of Bhavnagar Anandnagar, Bhavnagar Chitra and Bhavnagar Kumbharwad are also in worst and dangerous conition and requires immediate repairs or shifting on top priority. The administrative authorities are not at all taking such issues into consideration and the staff remains under constant threat.

Posts of HSG I Postmaster Bhavnagar HO, HSG II of Botad and Mahuva and LSG Posts are lying vacant which resultantly becomes burden on PA cadre particularly when the division is facing acute shortage of staff as total more than 80 PAs are short. So far as the Post of PM Bhavnagar HO is concerned, it is required to fill up on top priority considering quantum of responsibilities and quality of work is concerned.

Two PAs are taken on deputation from Bhavnagar HO since long. Considering shortage of staff faced by operative office, it is required to terminate deputations very urgently.


It is very sad to point out that the Divisional Head is in habit of using very bad and abusing words in his general conversations as if it is a tradition for him. The female staff feels very shameful situation when hears such words. It is required to control this officer.

SP Porbandar is very harsh in the matter of dealing leave cases. Even in case of medical certificates granted by Civil Hospital, he stops pay of the official. There are three or more cases. More over the SP personally goes to the doctors and requests them not to grant medical certificates. Correspondences are also made with the medical authorities in the matter asking them not to grant medical certificate. Such overwhelming enthusiasm of the SP Porbandar is required to be tuned off. There are aos news reports regarding his habit of misbehavior. He says that he has pleased the regional head so any complaint against him will not be heard!! It appears that the behavior of the SP Porbandar is irresponsible and novish.

SP Porbandar refuses to discuss old pending items in formal monthly meeting. He does not show old items with progress report in minutes as per rules. More over he allows only one official and that only Divisional Secretary in the meetings though total three officials are permissible as per rule. Today also he knows that the Divisional Secretary has sought for CL for attending meeting with PMG Rajkot and he fixed date of monthly meeting just today at 4 pm. As such he cuts trade union facilities and required to be strongly instructed.

In a very surprising case, one shri.I.U.Detha offg. SPM Manavadar who is recently considered for regular promotion to the cadre of LSG General line,  has refused the promotion due to health problems. He is asked to work as PA in the same office under his junior!! The official is ready to continue as offg. SPM Manavadar and there is no ground to ask him to work as PA only because he refused promotion. We understand that if any official on regular promotion resumes in the office, he can be asked to work as PA under him but in this case the SP at his own whim asked the official to work as PA under his junior. It is requested to ask SP Porbandar to do justice and act according to rules and procedures.

The ASP HQ is in habit of dominating staff by issuing suspension orders to Postman/Mail overseer. He uses his position for personal ego. After suspension, he reinstates officials without any further action. This style of pressurizing staff is quite irregular. In one case an official was suspended and reinstated in a week but even after lapse of about one year no charge sheet is issued. The intention of the ASP to put subordinate staff under fear. Previously also, CS P3 and Circle union office bearers had to visit Porbandar to represent against misbehavior and unwarranted dominance of this ASP. There were some representation by the female staff also against him. Though there are personal cases and the officials would represent their cases but the approach of ASP needs a close watch. We demand that he should be shifted else where to save staff from his bias attitude.

As and when any problem is with the staff, they need to meet the Divisional head. The SP Porbandar is not allowing any staff to meet him. The ASP has no powers and there is no meaning of meeting him. There is no justification for avoiding any staff to meet him. It is his moral duty to hear problems of the staff working under him. He may be instructed suitably.


Cases for de-quarterization of SPMs quarters at Chela PO and Digvijay gram PO are pending since long and therefore it is required to process the cases on priority.

PO buildings of Jamnagar Digvijay Plot, Patel Colony PO and Salaya PO are in quite damaged condition and staff is working under threat of any casualty. The matter has been taken up at divisional level and under correspondence with RO but no action is being taken and it is therefore required to shift the said POs to another safe and suitable buildings as early as possible.

SP Jamnagar is forcing staff to attend meetings and melas on Sundays/holidays by creating illusive picture as is the staff is willing for attending. It is very sad to expoit, suppress and manage staff to become silent victims only for the purpose of using them as tools to fulfil personal ego and enhancing figures. Please call for statistical information about number of GDS employees whose PL Bonus was not paid for months together in 2012.13 and 2013-14 with dates of release of PL Bonus. Pl also call for figures of number of employees whose pay were withheld for forcing achievement of targets. This is miserable situation to crush the employees for displaying success of the administrator! This is not case of one division. Most of the Divisional heads in Rajkot region are exploiting staff excessively showing fear. They also show fear of displeasure of PMG and severe action! Such approach is required to be controlled.

It is very sad that there is no arrangement of pure and cold drinking water at Jamnagar HO. It is required to provide RO system with cooling facility on priority basis. This is basic amenity to ensure hygienic drinking water.

A software for recording in CC TV Camara is required to be provided for safety purpose.


Most of the computer systems are required to be checked and reassessed because systems are not working properly and it results into slow and poor working. More over a case for condemnation of 4 PCs has already been sent to RO Rajkot before one year but there is no action. In the era of total computerization such slackness in attending such problems with technology is highly disadvantageous to public service and demoralizing staff.

Special increment for achieving excellence in sports is pending in case of all officials of Rajkot region. It is required to take up the case urgently as it is pending since February 2012.

Retirement benefits of one Shri.J.C.Rathod SPM Bhachau Kachchh division has been withheld for no specific reason. In a report of Inquiry officer his name was noted as Subsidiary offender. No CLIR of the case has been carried out. If report of the IO is the basis for withholding retirement benefit, then name of Shri.N.R.Khoja Ex.ASP was also cited as S.O. in this case at par with this Shri. Rathod. Such benefit of Shri. Khoja has not been withheld. Such partiality should be avoided and all amounts of Shri. Rathod should be released.

Correspondence of unrecognized unions are not to be attended and their letters are not to be submitted to subordinate offices for reports as per rules on the subject but correspondence of CS Bhartiya Union is being irregularly attended by the RO. The CS BPEF has also retired from service in February 2013 and he was elected as CS four years back so he can not be taken as CS after lapse of 4 years of election. Please stop attending any correspondence from him.

PO Building of Madhapar SO is in very dangerous condition and even a low jerk of earthquake can fall down this building which is in EQ Zone area. This is the best (No.1) revenue earning office in the whole circle. Whatever the procedure required, it should be completed in time bound manner. The divisional head has transferred the item taken at divisional level in September 2010 to RO for action. If the administration has no trust on staff side, it is advisable to send some expert civil engineer to this office and obtain the opinion. We cannot understand who would be responsible for safety of staff working in such deadly building!

At Mandvi MDG as well Postal Colony of Mandvi, maintenance has been carried out by the contractor before six months. The quality of work was poor and not as per conditions of contract and therefore SPM Mandvi MDG has not given Satisfactory report which is a requirement for making payments to contractor. More over SPM Mandvi has submitted a report of “Dissatisfactory work” to the SP Kachchh division. The report of SPM was also forwarded to RO Rajkot. It is surprising that the report of SPM was not given any cognizance and all payments were made to the contractor! It is required to investigate this matter from vigilance point of view.

The Lane cable and few electricity cables at Bhuj HO and Mandvi MDG are are in worst condition and requires immediate replacement to avoid any casualty. Quotation for  Mandvi SO has been sent to RO before 18 months and for Bhuj also quotations are obtained. It is required that the administration side attends such issues with more care and interest considering that it is not only the function to obtain business!!! Administration also need to take care of basic amenities of the staff and service conditions.

MIS incentive bills of more than 10 Post offices are pending at Kachchh division. The offices were selected as per rules for applicability of incentive but when the time comes for sanction of bills, the administration closes eyes. It is requested to ask SP Kachchh to clear incentive bills of the offices which were selected as admissible for incentive as per norms prescribed by the department.


Recognisation of Multi speciality Hospital at Rajkot is absolutely necessary. At present there is no recognized Hospital except Dhakan Hospital. It has Package system and there is least fecility. Huge number of staff is working at Rajkot and it is required to recognize good hospital at Rajkot. We suggest to process case for recognizing any 2 or 3 of the following hospitals for indoor as well as outdoor facility :

Sterling Hospital          (Approved by AG, Incomtax, Railway deptt. Etc)
Wockhardt Hospital    (Approved by AG, Incomtax, Railway deptt. Etc)
Jalaram Hospital
GT Shet Aurtho Hospital

There is heavy staff shortage at Rajkot HO. There are so many officials deputed at R.O. Rajkot from operative offices. Separate recruitment is also being done for administrative offices. It is requested to terminate deputation of staff from RO Rajkot as early as possible


There are four officials of PA cadre deputed to Divisional Office from Gondal HO. More over one PA has been deputed in the name of work for ‘help desk’. It is requested to issue clear order to SP Gondal to relieve all officials on deputation at divisional office considering fact that Gondal HO itself is facing acute shortage of staff as 17 PAs are short.

Case of Shri.B.S.Bashia PA Jetpur for medical claim in emergency situation has been rejected. This is a justified case and requires review.

RASHMINPUROHIT                                                               R S MALEK
CSP3                                                                                     CS P4