INDIA POSTAL EMPLOYEES UNION GROUP-C
with National Federation of Postal Employees
G u j a
r a t C I r c l e
Region/Memorandum/2015 Dated February 18th, 2015
DISCRIPTION OF IMPORTANT ISSUES
IN RESPECT OF POSTAL DIVISIONS OF HQ REGION
REQUIRING URGENT AND SERIOUS CONSIDERATION BY THE ADMINISTRATION
HOLDING OF FORMAL MEETINGS WITH UNIONS AS PER PRESCRIBED
is experienced since last one year and more that Bimonthly meetings are held at
very long intervals. On so many occasions dates for meetings are fixed and
deferred for uncertain periods and then skipping the meetings. Similar is the situation for other formal
meetings also. There had been item even in RJCM and instructions were given for
timely holding of meetings but there is no change. Number of items may not be
restricted to three when the meetings are delayed. Staff side has to write
letters on various issues but after acknowledgements from R&E Section, no
replies are received at all from concerned sections. It is requested to issue
suitable instructions to all concerned sections.
DELAY IN CIRCULATION OF LIST OF ELECTED OFFICE BEARERS OF AIPE UNION GROUP ‘C’
list was sent by Email as well as by Speed post to Circle Office on 1.12.14 for
circulation but unfortunately it has not been circulated till this date. Staff
side feels very unpleasant about such delay.
SUPPLY OF ADEQUATE QUANTITY OF APPROPTIATE QUALITY COMPUTER STATIONARY TO
has come to our knowledge from our representatives of Sabarkantha and Mahesana
divisions that the computer stationary (report papers) locally available were
purchased by the divisional heads after observing due formalities but it is insisted upon them
to purchase paper available at Ahmedabad which is at the less cost of few
rupees but quality of that paper is very poor comparing to that purchased by
the divisions locally and on other hand due to poor quality approximately 20%
quantity is wasted as it is dumped in printer and torned. Staff side has
satisfied by examining both papers and it is our opinion that use of poor
quality of papers should not be insisted upon them. It actually results in
wastage and loss in addition to transportation.
OF ORDERS OF POSTINGS, BEFORE CALCULATION OF VACANCIES FOR NEW RECUITS, IN
RESPECT OF THOSE OFFICIALS WHOSE TRANSFER UNDER RULE 38 TO AHMEDABAD CITY
DIVISION HAS ALREADY BEEN APPROVED BY THE CIRCLE OFFICE
has been represented by the concerned staff that approvals were granted for
transfer under rule 38 to Ahmedabad City division long back but new recruits
are coming in and old cases of rule 38 transfers are not settled. It is
requested to make a review of the facts and circumstances and to ensure that
officials waiting for their postings are considered first and vacancies are
filled up after such consideration.
OF OUTSIDER GDS ON THE VACANT POST OF GDS PACKER UNJHA UMIYA MATAJI POST OFFICE.
long time post of GDS packer Unjha umiya mataji PO is vacant. GDS of other PO
is coming at this PO for work in addition to work of his own PO where he is
posted. The poor GDS cannot be entrusted duty beyond 5 hours but he has to work
throughout the day for 7-8 hours and even in that circumstances the SPM Unjha
Umiyamataji PO has to face acute difficulties due to non availability of GDS at
his office. It is obvious that Unjha Umiya mataji temple is very prominent
pilgrimage place and so many officers and other visitors from all cadres and
officers are visiting frequently there. It is required that Outsider GDS is
engaged till appointment or redeployment of other GDS is feasible. It is
requested to instruct concerned divisional head to resolve the problem at
AND IMMEDIATE SHIFTING OF MAHESANA RAILWAY COLONY PO TO OTHER LOCATION OR AT
ANY ROOM IN HPO BUILDING ON GROUNDS OF VERY RISKY BUILDING
side has personally visited Mahesana RC Post office and seen that the 60%
portion of slab of the building is broken and pieces of plaster has dropped
down and it appears prima facia that there is a danger of life at this
building. There is also no toilet facility available. The lobbies of the PO
portion which is situated on first floor is covered by bags of grains and
entire area is very dusty and dirty. It is proposed to shift and relocate this
PO at Radhanpur chokdi area where business is also expected to increase double
to present and till any such action is taken it is required to immediately
shift this PO to any room of HPO building to avoid cost of life of employees
working at this office.
OF PANCHOT PO BUILDING (MAHESANA DIVISION) TO ANOTHER LOCATION
PO building in Mahesana division is in worst condition. The quarter is also
un-residable. There is no toilet facility also. It is required to shift the PO
to another suitable building. The quarter portion can be surrendered to the
landlord and he would decrease rent of PO building. Concerned staff is put to
unnecessary loss by keeping unresidable quarter and PO. Suitable action is
require to be taken early.
OF UNSUITABLE BUILDINGS IN MAHESANA DIVISION REQUIRES TO BE DECIDED EARLY
buildings at Kada PO, Mahesana RC PO, Kamli PO and Jhotana PO are in worst
condition. Wherever repairs are possible, it should be done on priority bases. By
forcing staff to occupy quarters which are not worthy to reside, injustice and
loss is caused to them. Divisional head has also sent some proposals to C.O. It
is requested to attend these cases early.
FORCE ON POSTMASTER PALANPUR HO FOR ATTENDING COURT CASES.
Palanpur is asked as a routine to attend court cases always. Incumbent on the
post of IP PG is also available at this division. It is quite improper to ask
Postmaster of HO to attend court cases as a matter of routine. The PM has to
attend other important work at his office and supervising/attending work with
public. It is requested to ask concerned head of the division suitably to avoid
such extra pressure on PM.
DRAWAL OF TRANSPORTATION ALLOWANCE (TRA) TO OFFICIALS OF SABARKANTHA DIVISION
DEPUTED OUTSIDE THE DIVISION.
are so many officials of Sk division working on deputation outside the
division. The accounts section is not drawing TRA to them. There is no support
of rule. Official works at Himatnagar or at Ahmedabad on deputation, he is
entitled for drawl of TRA. No representation to local officers are taken any
cognizance. It is requested to issue instruction to concerned Divisional Head
to cause settlement of the issue within provision of rules early.
CONDEMNATION OF OLD COMPUTERS/PRINTERS AND SUPPLY OF NEW ONE AND SUPPLY OF
BATTERIES TO ALL NEEDY OFFICES IN HQ REGION.
is uproar on the issue in almost all divisions. Ahmedabad city division is
facing acute shortage of printers and proposals have been sent by the SSPOs to
CO in the matter. Complaints from Mahesana and Patan division are also a
routine where there are expired batteries at most of the offices and due to
nonworking UPS there may be loss of data or any other consequences . It is
requested to complete condemnation process as fixed schedule and take up cases
OF LIST OF POSTS/OFFICES WHERE OFFICIALS ARE COMPLETING TENURE IN AHMEDABAD
CITY DIVISION TO ENABLE OFFICIALS TO KNOW WHERE VACANCIES ARE AVAILABLE AND TO
SUBMIT APPLICATION FOR THE CHOICE OFFICES.
of other divisions are circulating list of posts due for falling vacant on
account of rotational transfers. It enables all officials to know where there
will be vacancy, so that they can apply for only those post/offices where
vacancy is sure to arise. SSP Ahmedabad city division is not ready to do so. It
creates such a situation that officials are contacting various
offices/mediators and offices to know whether any vacancy is there or anybody
is completing tenure there. Only few officials having relations with staff at
Divisional office can procure correct information. Staff side feels that there
should be no harm in circulating list of officials completing tenure and posts
falling vacant. It is requested to instruct SSP Ahmedabad city division to be
kind and broad hearted on the issue.
OF IMMEDIATE REPAIR OF LORRY FOR CARRYING MAILS AT SIDDHPUR PO.
Lorry is broken and the mail guard has to face trouble at Siddhpur PO. It is
requested to ask concerned SP to take remedial action early. The matter was
frequently brought to the notice of divisional administration but no action was
taken therefore it is required to issue suitable instructions to the divisional
OF AMA AT HIMATNAGAR IN SABARKANTHA DIVISION AND AT PATAN.
for approval of Dr.Bharat Shah as AMA at Himatnagar has been sent to the circle
office. It is requested to take affirmative action for approval considering
difficulties of staff in consulting doctor. Similarly proposal for approving
Janta Hospital at Patan also needs process and approval. It is requested to
decide cases early.
FOR MODERNISATION OF MODASA MDG UNDER PROJECT ARROW.
is a very spacious departmental building at Modasa MDG and worth for
modernization under project arrow. It is requested to examine the case.
OF HYGINIC DRINKING WATER AND SUPPLY OF RO SYSTEM AT AMBAJI PO.
water is very salty and not worthy for drinking at Ambaji PO building which has
also IQ. Many officers are also visiting Ambaji being a very reputed pilgrimage
place. It is requested to cause supply of R.O.System here to protect health and
maintain hygiene of the staff.
RECOVERY OF UNION SUBSCTIPTION AT THE
PRESCRIBED RATE AT GANDHINAGAR DIVISION.
subscription was revised as Rs.50/- w.e.f. 01.07.2013 and the Directorate had
also circulated the memo but the same was not implemented at Gandhinagar
division. It is requested to ensure recovery of arrears of difference.
SHIFTING OF STAFF FROM DIVISIONAL OFFICES ON COMPLETION OF TENURE.
also union item was taken and suitable instructions were issued. Case of Patan
division was described as example. There, the same staff in divisional office
are being continued by ordering transfer on paper only on completion of tenure.
No one should be indispensable for any office. It is not acceptable that officials
are continued by taking on deputation to avoid process of approval of extension
from the DPS. Rules of rotation must be adhered to and any deputation
arrangements should be terminated. More over details of officials working at
present at Patan division in the divisional office may be obtained with details
of offices where they worked in last 20 years. It will be seen that they are
not shifted at all. For other divisions also there may be similar situation. It
is requested to take concrete action in the matter to avoid situation of
monopoly of particular officials only in the administrative offices.
SEPARATE COMPUTER SYSTEMS TO OFFICIALS WORKIING IN POSTMASTER CADRE, SUPERVISORS
AND HEAD OF THE OFFICES IN AHMEDABAD CITY DIVISION IN SPECIAL AND IN ALL POST
OFFICES OF HEAD QUARTER REGION IN GENERAL.
been resentfully represented by the officials working in Postmaster cadre, as
heads of offices, in Ahmedabad city division that separate computer systems are
not provided to them. Staff side requests to work out number of supervisors
working in post offices without separate PC and requirement for supply even
from administrative point of view. The supervisors has to undergo various
precautions, keep their ID password safe and separate, authorize transactions
and do other responsibilities for which it is absolutely required that they
have separate computer systems. It is requested to examine.
OF DPCS AS PER SCHEDULE AND WITHOUT DELAY .
is requested to convene DPCs without delay. If DPCs are convened late, it is
required to take officials in zone of consideration on the basis of eligibility
on the delayed dates. For example, APM Accounts Bhuj HO has completed three
years of service and eligible for promotion in HSG II cadre. The DPC was not held
throughout the year 2014. Now when the DPC met in 2015 he was eligible for
consideration but it was not done. Eligibility criteria for DPC due in 2014
should be revised if the DPC meets in 2015. The official concerned will make
representation as an individual but this is just an example here.
of lavatory at CBO Ahmedabad.
bloc is in totally worst condition at CBO Ahmedabad. Fresh flooring and western
type latrine facility needs be restored on priority basis to ensure hygiene of
staff working there. Previously also items taken in bimonthly meetings has not
been settled regarding flooring, dust resistance and clean drinking water. Staff
side urges to look into.
FOR EFFORTS FOR DECLARATION OF NEW YEAR DAY AS CLOSED HOLIDAY IN GUJARAT CIRCLE.
Diwali period is the most festive
period and the New year day following Diwali is considered and celebrated as
most auspicious day in Gujarat. It is requested to take up in concerned
committee to declare New Year day as
closed Holiday in Gujarat circle.
CASES OF REPRESENTATIONS AND APPEALS AFFIRMATIVELY AND SPEEDILY AT CO LEVEL.
staff is working under stress now a days and they have to sit late in Post
offices to cope up with the work. On migration to CBS we know, staff has to
face so many teething problems. We know, we have to take our department to hights
in giving better public services and stand strongly in the market. It is also
seen that Divisional heads are issuing charge sheets and orders of Dies non
even in trivial matters. Our intention is not to discuss any individual cases. Strong
action in trivial matters demoralize staff. We are working hard as a hard
working force without extra remuneration in general. In deciding dies non cases
and disciplinary cases there is so much delay and harshness. Staff side urges
to soften approach, except in severe cases of indiscipline or fraud cases, in
dealing with staff representation and boost enthusiasm in staff.
FOR ISSUE OF INSTRUCTION FOR KEEPING ONLY JUSTIFIED AND SANCTIONED STAFF IN
DIVISIONAL OFFICES CONSIDERING ACUTE SHORTAGE OF STAFF IN OPERATIVE OFFICES.
one or other plea, extra staff is engaged by deputing officials from operative
offices, ignoring acute shortage and live public work at operative offices.
This happens only because DO is headed by officers and operative offices are
headed by officials of PA cadre! If work in operative offices can be combined
and single official can manage more then 2-3 branches, work in DOs can also be
managed similarly in case of extra work. It is requested to issue a general
instruction in the matter so that deputations to administrative offices without
extreme need can be avoided and operative offices may not have to suffer
avoidable shortage of staff.
The Director of Postal Services
HQ region, O/O CPMG
Ahmedabad 380 001
Rashmin Purohit Circle Secretary,
Postal Store Depot, Shahibag, Ahmedabad 380 004
M.9427208408 9712848408 9723666696