SB ORDER NO. 18/2011
No.116-01/2011-SB(AO)
Government of India
Ministry of Communications & IT
Department of Posts
Dak Bhawan, Sansad Marg,
New Delhi-110001, Dated: 13.09.2011
To
All Heads of Circles/Regions
Addl. Director General, APS, New Delhi.
Subject:- Procedure to be followed during voucher checking by SBCO staff-a clarification regarding.
Sir / Madam,
The undersigned is directed to say that procedure of checking of vouchers of deposits / new accounts opened / withdrawals /closures of accounts etc. under various schemes have been laid down in the Postal Manual of Savings Bank Control, Pairing and Internal Check Organization. The work of SBCO is to ensure that all relevant Rules / procedure and orders issued from time to time are followed by the operative staff in the post offices.
2. It has been brought to the notice of this office that some of the officials working in the SBCO are of the view that Rule and Procedures laid down in various POSB Manuals are not meant for SBCO. It is clarified that though it is duty of the operative staff in post offices to follow the laid down rules and procedures in various POSB Manuals and SB Orders issued from time to time, SBCO staff is also equally responsible to ensure that operative staff is following the rules/procedure and orders issued from time to time scrupulously and in case of any violation found during voucher checking, an objection has to be raised as per laid down procedure in the Manual of SB Control, Pairing and Internal Check Organization.
3. It is requested that necessary action may be taken immediately to circulate this clarification to the field units particularly SBCO staff.
4. This issues with the approval of DDG(FS).
ADMISSIBILITY OF COMMISSION TO SAS AGENTS.
SB ORDER NO. 17/2011
No.116-01/2007-SB
Government of India
Ministry of Communications & IT
Department of Posts
Dak Bhawan, Sansad Marg,
New Delhi-110001, Dated: 09.09.2011
To
All Heads of Circles/Regions
Addl. Director General, APS, New Delhi.
Subject: - Admissibility of commission to SAS Agents.
Sir / Madam,
The undersigned is directed to say that there are lot of audit paras raised by teams of DG P&T Audit in many circles regarding irregular commission paid to SAS agents where the investment was made exceeding the limit of Rs.50,000/- by cash at a time. One Draft Audit Para relating to Delhi and NE Circles has become CAG Para.
2. As per agency rules, prior to issue of SB Order No.3/2011 dated 11.3.2011, limit for acceptance of cash at a time from SAS agents was Rs.50,000/- which has now been reduced to Rs.10,000/-. In 2004, Regional Director, National Savings Institute, New Delhi vide letter no. Misc/2004 dated 3.11.2001 had intimated the Delhi Circle that agents are not entitled for commission on cash deposits of more than Rs., 50,000/- at a time. CAG Para was also referred to Min. of Finance (DEA) which opined that commission if paid in such cases is irregular and recovery of commission paid cannot be waived.
3. It is therefore requested that where any SAS agent deposited cash more than Rs.50,000/- at a time in any post office and commission was paid to him, the commission paid has to be recovered from the concerned agent if his agency is active and action should be taken against the officials responsible for accepting cash deposits exceeding the prescribed limit. Where the agent is inactive but his agency is not lapsed, his appointing authority may be asked to recover the amount from his security deposit. In case the agency of agent is expired and not further renewed or agent has already expired, such cases may be referred to this office.
4. In future, it may be ensured that no cash more than the prescribed limit of Rs.10,000/- at a time should be accepted from the SAS agents as no commission is payable on such irregular deposits.
5. It is requested that necessary action may be taken immediately to circulate this letter to field units and any violation of these orders by postal staff should be viewed seriously.
6. This issues with the approval of DDG(FS).
Yours faithfully,
(Kawal Jit Singh)
Ms. Manjula Prashar (IPoS 1975 batch) who presently is Member (Operations), will be taking over as Secretary (Posts) Today. Ms. Parashar will be succeeding Ms. Radhika Doraiswamy (IPoS..74) who retired as Secretary Posts on October 31, 2011.
